Policies and Procedures

The Trustees are in the process of adopting a new constitution to be registered with the Charity Commission which will run in conjunction with the Deed of Trust. This is due to be published on this site but in the mean time is available upon request.


Deed of Trust

The Community Centre Trustees are reviewing the following policies as listed below:

Mission statement

Thornton Community Centre was built by the people of Thornton for the promotion of social, cultural and recreational activities in the village.

Equality statement

Within the Thornton Community Centre Constitution the Trustees operate an “open to all” and equitable service at Thornton Community and Sport’s Centre as outlined below:

 Notwithstanding or with prejudice to the Thornton Community Centre’s Constitution, Conditions of Hire, its Charitable Status, policies and any conditions of use imposed by the Charities Commission or other lawful authority; the Trustees and any associated or hosted project, activity or event, strives to deliver its services and activities at Thornton Community and Sports Centre without discrimination against any person on the basis of their age, gender, sexual orientation, race, faith, religious belief, disability or any discriminatory grounds and recognises the diversity of the local population and within any relevant legislation. The Equality Act 2010.

Bullying and harassment policy and procedures

Bullying and harassment is behaviour that makes someone feel intimidated or offended. Harassment is unlawful under the Equality Act 2010.

Examples of bullying or harassing behaviour include:

  • spreading malicious rumours
  • unfair treatment
  • picking on or regularly undermining someone
  • denying someone’s training or promotion opportunities

Bullying and harassment can happen:

  • face-to-face
  • by letter
  • by email
  • by phone

The law

Bullying itself is not against the law, but harassment is. This is when the unwanted behaviour is related to one of the following:

  • age
  • sex
  • disability
  • gender reassignment
  • marriage and civil partnership
  • pregnancy and maternity
  • race
  • religion or belief
  • sexual orientation

Health & Safety policy statement

Complaints, discipline, grievance policy and procedures

Alcohol and substance misuse policy and procedures

Safeguarding policy and procedures

Dating protection and information sharing policy

General Data protection regulation and privacy policy

The Data Protection Act 2018 controls how your personal information is used by organisations, businesses or the government.

The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR).

Everyone responsible for using personal data has to follow strict rules called data protection principles. They must make sure the information is:

  • used fairly, lawfully and transparently
  • used for specified, explicit purposes
  • used in a way that is adequate, relevant and limited to only what is necessary
  • accurate and, where necessary, kept up to date
  • kept for no longer than is necessary
  • handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage

There is stronger legal protection for more sensitive information, such as:

  • race
  • ethnic background
  • political opinions
  • religious beliefs
  • trade union membership
  • genetics
  • biometrics (where used for identification)
  • health
  • sex life or orientation

There are separate safeguards for personal data relating to criminal convictions and offences.

Your rights

Under the Data Protection Act 2018, you have the right to find out what information the government and other organisations store about you. These include the right to:

  • be informed about how your data is being used
  • access personal data
  • have incorrect data updated
  • have data erased
  • stop or restrict the processing of your data
  • data portability (allowing you to get and reuse your data for different services)
  • object to how your data is processed in certain circumstances

You also have rights when an organisation is using your personal data for:

  • automated decision-making processes (without human involvement)
  • profiling, for example to predict your behaviour or interests

Environmental policy statement

Environmental recycling policy and procedures

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