The trustees of Thornton Community centre are looking to employ a part-time administrator to assist the volunteer trustees with the day to day running of the hall.
This is a paid role with the amount being subject to discussion and the roles adopted.
The scope of the job is flexible as some elements are not essential.
For the full role below we envisage the time commitment to be around 6 hours per week on average, although this could vary from week to week.
You will be given full training and have the ongoing support of the trustees.
This job would suit someone looking for a few hours of work per week which can largely be fitted around existing commitments but there is a need to be flexible, particularly regarding bookings and key collections etc.
Duties will include:
Deal with enquiries for bookings including showing people round the hall.
Maintain a booking calendar and oversee the bookings electronically on Hallmaster.
Send out booking emails, liaise with the treasurer to confirm receipt of payments.
Produce an Excel spreadsheet detailing the bookings with contact details of the hirer, day, date, time, hall, cost and keyholder.
Open and close the hall to hirers (or where necessary arrange for a trustee to be available) and show hirers where all the equipment they require is kept.
Book annual servicing of equipment e.g., boiler/electrical checks/fire alarm/PAT testing and other inspections/maintenance as required e.g., window cleaning, hedge and border maintenance etc. and keep relevant records.
Obtain quotes for repairs/maintenance.
Review the Policies and Procedures adopted by the trustees on an annual basis.
1). Equality statement. 2). Health and Safety policy statement. 3) Complaints, Discipline, Grievance policy and Procedures. 4) Bullying and Harassment Policy and Procedures. 5) Alcohol and substance Misuse Policy and Procedures. 6) Safeguarding Policy and Procedures 7). Data Protection and Information Sharing Policy. 8). General Data Protection Regulation and Privacy Notice. 9). Environmental Policy Statement. 10). Environmental Recycling Policy and Procedures.
Liaise with village website administrator to update details as and when required.
Check accident book.
Produce and circulate the agenda for the monthly meeting of the trustees.
Attend the meeting, take the minutes and circulate to the trustees.
Action any recommendations as requested by the trustees.
Basic computer literacy essential – Word, Excel, on line diaries, on line banking (viewing only).
Must be organised and methodical.
Friendly and approachable.
Must be available/flexible in the hours worked.
The Community Centre is losing the financial support from the Parish Council over the next 7 years and it is vital that the trustees generate sufficient income to make the hall self-sufficient.
The Centre celebrates its 50th anniversary in 2023 and there is large programme of upgrades required to get the hall ready for the next 50 years.
You will be playing a vital role in ensuring the future of the village hall by managing the existing bookings and generating new bookings from regular users and visitors alike and exploring the possibility of the premises being used as a wedding venue etc.
If you would like to obtain more details or to apply, please contact the Trustees – on email: – firstname.lastname@example.org
Website: – www.thorntonvillage.org